CoDA Service Conference Items
FYI 09000 7/8/2009 Vote Committee Name
Subject Agenda
Item: The list of CSC motions have been linked
to the scanned documents/reports given at conference. Click on the motion number and the scanned
reports will come up if there are any. To view the scanned report, you must enter
the Committee Work Area Logon.
Intent
Remarks
ACTION 09001 7/8/2009 Vote Committee CSC Committee Name Nancy M.
Subject Open CSC09
Item: Moment of Silence
Serenity Prayer
Reading of the 12 steps
Reading of the 12 Traditions
Reading of the 12 Concepts of Service
Intent
Remarks
ACTION 09002 7/8/2009 Vote Committee CSC Name Nancy M.
Subject CSC Committee Welcome
Item: Introduced some of the members.
Incouraging doing all reports on
projector. Copies are by request only.
Intent
Remarks
ACTION 09003 7/8/2009 Vote Committee Facilitator Name David L.
Subject Welcome to 23rd Annual Conference.
Item: Thank Seatle for wonderful weather.
Intent
Remarks
ACTION 09004 7/8/2009 Vote Committee Facilitator Name David L.
Subject Quorum Count
Item:
Intent
Remarks 34
2/3 is 23
Majority is 18
Quorum is 18
ACTION 09005 7/8/2009 Vote Committee Facilitator Name David L.
Subject Announcement of attendees & their
positions
Item:
Intent
Remarks
MOTION 09006 7/8/2009 Vote UNANIMOUS Committee Facilitator Name David L.
Subject Election of Election Committee
Item: Debbie W. (NoCal)
Gerry F (MA)
Sharon B. (CAN)
Myralynn T. (FL)
Move to close nominations. Ayes
Move to accept slate. Ayes
Intent
Remarks
MOTION 09007 7/8/2009 Vote UNANIMOUS Committee Facilitator Name David L.
Subject Amend Agenda
Item: Thursday
CoRe move to 11:00
H&I to 2:30
Translation Management to 11:30
Saturday
Add Finance at 10:30
Intent
Remarks Ayes
FYI 09008 7/8/2009 Vote Committee Facilitator Name David L.
Subject Review community problem solving method,
badge passing & 30 seconds.
Item:
Intent
Remarks
MOTION 09009 7/8/2009 Vote DEFEATED Committee Person Name
Subject Give voice
Item: Move that all who registered for CSC will
have voice.
Intent
Remarks Clarified that this does applied to all
who registered for CSC, not convention.
Too many voices create chaos.
Give voice, not vote.
Not just people that are here now, but
those that will show up later as well.
Anyone can ask for and be voted to allow
voice on a particular issue if they have something to contribute.
11-21-
MOTION 09010 7/8/2009 Vote 2/3 VOTE Committee Facilitator Name David L.
Subject Election of IMC
Item: Delphine Z (Tx)
Curtis F (Mo)
Flo F. (online)
Natasha
(Az)
Kathleen (FL)
Martha R. (Tx)
Stephany (Co)
Gerry (CAN)
Loretta D (WA)
Move to close. Ayes
Accept slate. Ayes & 1 abstension
Intent To provide a committee to handle issues
that arrive at conference and year round.
Remarks Flo gave an overview of what the committee
does.
Need 7 delegates.
Ayes & 1 abstention
FYI 09011 7/8/2009 Vote Committee Board Name Thom
Subject Board Report
Item: Thom gave an overview of the function of
the board.
Steve gave the
CoDA treasurer report.
Communications and accountability. Asking committees to report on last years
goals and budgets and how well committee did towards those.
Board brainstormed Communications with
ComTF.
Board meet with TMC to check on Status.
Liaison's call their committees
Eliminate reduntancy
CoDA & CoRe board sharing financials
& other items to become transparent.
Encourage non-US participation on board.
Last year's budget. Will report on this under new business.
AZ-08-??
Board met to discuss. It does
make sense to meeting together and share minutes. Combining board did not make sense. Two
different functions. Not approved.
Combining bank accounts. Not
approved. Combining service worker. Not approved.
Combining
accountants & lawyers. Two different functions. Not approved.
Board also address motion on floor last
year to change answering service to a call service. Although majority vote, Board is taking
action.
This years goal:
Implement items from CommTF.
Encourage more International participation
on board.
Promote up to 11 active board members.
Transistion TMC to a paid position.
Sheppard & support TMC to increase
cpabilities and capacity.
Intent
Remarks
VEI 09012 7/8/2009 Vote Committee Board Name Thom
Subject TX-09-01
Item: Texas requests that the following phrase
(or something similar) be added to the wording in the Fellowship Service manual
(FSM) regarding
reading the four Foundational documents as
written: “as written, with the exception of substituting Higher Power for God.”
Intent While many old timers are comfortable
substituting Higher Power for God when reading the Foundational documents out
loud at a meeting,
newcomers and newer Codependents can be
black and white in their thinking. Many states have few meetings and/or are
unable to send delegates
to Conference where they may gain insight
and understanding of CoDA issues. “As
written” was added about 8 years ago by a member who
attended a meeting in Delaware and was
dismayed to find that the Foundational documents had been altered and/or were
not all read. To uphold
CoDA unity (Tradition 1), a motion was
made that all four Foundational documents be read as written. Some people have
interpreted “as
written” to mean that Higher Power cannot
be substituted for God when reading the documents out loud during meetings.
Adding a caveat to “as
written” in the FSM helps a greater number
of the Fellowship understand that it is the God of each person’s
understanding. Adding this
information in the FSM provides clear
concise communication about an issue that comes up repeatedly and provides a
more welcoming
atmosphere to agnostics, atheists, and
other religions that have a different name for God, as Higher Power is a
generic term.
At the 2008 CSC, the CoDA Board determined
this Texas voting issue was not an issue as all groups are governed by the
group conscious process
and
meetings may do anything as long as it does not affect CoDA as a whole. [08014]
Now some members who perform service for CoDA
World are interpreting the Board’s
statement to mean that CoDA cannot force anyone to comply with the requirement
of reading the four
foundational documents as written but it
is up to the Group to make this decision.
If CoDA World has no power to enforce meetings to read the
Foundational documents as written, there is no
reason to have “as written” in the FSM or on the web page. Given the experience
that generated
the
original motion, we think there is need for guidance about what is appropriate
when reading the four Foundational documents. Some Texas
members believe substituting Higher Power
for God is a personal choice and not a decision to be made by the group. In
addition, since there was
no request to change the CoDA World
Bylaws, Texas believes the Board was premature in making a decision about this
VE issue. The
appropriate process for changes to the FSM
is for the issue to be sent to the Service Structure Committee for
deliberation. Texas requests the
proper procedure be followed.
Remarks Assigned to SSC
VEI 09013 7/8/2009 Vote Committee Board Name Thom
Subject TX-09-02
Item: Texas requests that CSC business/committee
meetings and Convention workshops not overlap if CSC and Conventions are held
together in the
future.
Intent The members who volunteer to do service
work at Conference are penalized when Convention workshops overlap with CSC
business, because
they are entrusted by their Voting Entity
to represent them at the business meeting and cannot attend the workshops. At
this time, there are
only a few workshops offered at Conference
and it is unfair to those who do service not to be able to attend all of the
workshops. Texas believes
overlapping the workshops and business
meetings will reduce the number of people willing to volunteer as delegates and
other service positions
at Conference, as indicated by some of our
active members.
Remarks Assigned to Events.
VEI 09014 7/8/2009 Vote Committee Board Name Thom
Subject TX-09-03
Item: Texas is concerned that the CoDA World
Board members are losing sight of the Board’s duties. Per the Second
Tradition: “Our leaders are but
trusted servants; they do not govern.” In addition, Texans who have served as CoDA
Board members or in other service positions at past
Conferences have reiterated the statement
that Board members do not perform committee work.
Intent Texas appreciates the service each member of
the Board performs for CoDA, but over the last few years Texas has observed the
Board members
performing committee work and making decisions
(e.g., making motions to change processes like the motion to combine the CSC
and
Convention without input from past
Convention volunteers, a survey of the Fellowship, and/or research of the
issues and problems associated
with this change). Per the FSM: “Trustees are responsible for the legal and
business needs of CoDA or CoRe. Each
board has but one purpose:
to serve the Fellowship.
Remarks Assigned IMC
VEI 09015 7/8/2009 Vote Committee Board Name Thom
Subject TX-09-04
Item: Remove CoDA Teen Committee from Sections 9
and 10 on page 6 (or any other place it may be referenced) of the Fellowship
Service Manual.
Intent CoDA Teen was disbanded at the 2007 CSC.
CoDA documentation needs to reflect current information.
Remarks Assigned SSC
VEI 09016 7/8/2009 Vote Committee Board Name Thom
Subject FL-09-01
Item: The CoDAFL Assembly requests CSC Committee
to put a four-month scholarship request deadline in the scholarship application
prior to CSC.
We also ask that CSC committee responds
with confirmation or denial within one month.
Intent The scholarship request process is
currently vague. The Fellowship needs clear guidelines and deadlines in order
to know how to apply for
scholarship requests. CSC Committee needs
to respond in a reasonable time frame, so that delegates can speak to their
voting entities, make
travel plans, and convey VE issues to
their voting entities.
Exception: Any delegates outside the
United States who need extra time to apply for visas can apply for a
scholarship prior to the four-month
deadline.
Remarks Assigned to Events
VEI 09017 7/8/2009 Vote Committee Name
Subject WA-09-01
Item: The process currently in place for
submission of Voting Entity issues for consideration at the annual CoDA Service
Conference has no
requirement for those issues to be
submitted by a certain date. As a
result, there is little opportunity for review of the issues by the fellowship
prior to a vote being required at the
conference. Several Voting Entities have
requested that this process be changed to allow a wider review of
issues by the fellowship before the
conference.
Process Steps:
All Voting Entity issues must be submitted to the designated official
gatherer of those issues (where this responsibility lies needs to be
determined) no later than 120 days before
the start of that year’s CSC
Submitted VE issues will be posted on the coda.org website within a week
and email notification of the posting will be sent to the VE’s,
requesting feedback from intergroups and
meetings
It
will be the responsibility of each VE to develop a process that allows review
by intergroups and/or meetings in a timely enough fashion to
prepare VE delegate(s) for a vote at the
CSC
Intent Ensure that a process is in place for
review and approval of Voting Entity issues that provides ample time for the
gathering of fellowship input
before a vote at the yearly CSC
meeting. The process should allow for an
override of the cutoff times for those procedural voting entity issues
that are deemed “time critical” and must
be decided at the current CSC. For all
non critical voting entity issues not submitted before the 120
day window, voting will be postponed until
the following years CSC.
Other recommendations to support this
process
• Establish
a permanent Conference Committee with members who continue from year to year
and floating members that participate to
facilitate a conference in their locale
• Establish
a position in this Conference Committee to oversee the handling of VE issues
• Create
a past conference committee chair position in addition to the regular committee
chair position to facilitate information passing from
year to year
• Establish
and publish on the website a calendar that shows the schedule for the handling
of voting entity issues prior to the conference
Remarks Assign to Events
MOTION 09018 7/8/2009 Vote TABLED Committee Board Name Thom
Subject Board Motion #1
Item: Move to change verbage in the
reimbursement instructions for time limit to submit reimbursement forms from
one year to 90 days.
Intent Common business practice. Monies hitting wrong budget year.
Remarks Tabled to Finance Committee. Motion form
MOTION 09019 7/8/2009 Vote POSTPONED Committee Board Name Thom
Subject Board Motion #2
Item: Make Communication Task Force a standing
committee; the Communications Committee.
Intent Justification: 5th Tradition.
Remarks Committee needs to draft a committee
description. Evie states that Committee
already has something that can be converted quickly.
MOTION 09020 7/8/2009 Vote UNANIMOUS Committee Person Name Thom
Subject Voice
Item: Move that Evie be given voice to speak to
item 0919.
Intent
Remarks Ayes
MOTION 09021 7/8/2009 Vote 2/3 VOTE Committee Person Name Dave S.
Subject Motion 09018
Item: Move to postpone Motion 09018 till after
Comm TF report.
Intent
Remarks Ayes, 1 Nay, 1 abstention
FYI 09022 7/8/2009 Vote Committee Facilitator Name Dave F.
Subject Requirements for Board Service
Item: Facilitator would like to see someone
present requirements for board service.
Thom spoke about CoDA.
Mary spoke about CoRe.
Intent
Remarks
FYI 09023 7/8/2009 Vote Committee person Name Geri
Subject Announcements
Item: Would CSC like to have people names and
rooms?
CSC has a sign in sheet at the main desk.
Intent
Remarks
FYI 09024 7/8/2009 Vote Committee Facilitator Name Dave F.
Subject Announcements
Item: Several made.
CoRe brought some literature for viewing
and sell.
IMC & SSC will meet after Conference.
Comm TF will meet in 5 minutes.
Intent
Remarks
ACTION 09025 7/8/2009 Vote Committee Facilitator Name David L.
Subject Review of Motions
Item: Motion 09001 to 09021 was reviewed and
corrected as appropiate.
Intent
Remarks No vote taken
ACTION 09026 7/8/2009 Vote Committee Facilitator Name David L.
Subject Dismiss for the day
Item:
Intent
Remarks
ACTION 09027 7/9/2009 Vote Committee CSC Name Nancy M.
Subject Opening of Conference Second Day, Morning
Item: Moment of Silence
Serenity Prayer
Reading of the 12 steps
Reading of the 12 Traditions
Reading of the 12 Concepts of Service
In this Moment Daily Meditation
Intent
Remarks
ACTION 09028 7/9/2009 Vote Committee Facilitator Name David L.
Subject Quorum Count
Item: Did Quorum count.
Intent
Remarks More than 18 present. Quorum present.
FYI 09029 7/9/2009 Vote Committee QSR Name David L.
Subject QSR Report
Item: After setup of emails and mailing
addresses, the hardest thing is to get the Committees to file their report on
time.
Down to 75 hard copy mailing addresses.
Intent
Remarks
FYI 09030 7/9/2009 Vote Committee IMC Name Flo
Subject IMC Report
Item: Assigned two issues at last year's
conference. Included in last 2009 1st
QTR QSR.
Addressed one local group issue. Positive outcome.
Assigned task of tracking of VEIs. Web Coordinator built a table and put on website. Flo went over a few of the open items.
Thank you for letting me to be chair in
08. Two chairs for 09.
Intent
Remarks
MOTION
09031 7/9/2009 Vote 2/3 VOTE Committee IMC Name Flo
Subject IMC Motion #1
Item: Move to accept the new job description for
the Issues Mediation Committee.
Intent To better reflect the actual duties of the
Issues Mediation Committee.
Remarks Ayes, 1 abstention
FYI 09032 7/9/2009 Vote Committee IMC Name Natashi & Stephany
Subject IMC Report #2
Item: New committee elected yesterday. Worked late into the night. Will look at the budget later today and will
be brought up in "New Business".
Goals will also be presented at that time.
Intent
Remarks Co-Chairs:
Split reimbursement and share duties.
FYI 09033 7/9/2009 Vote Committee SSC Name Curtis F.
Subject SSC Report
Item: SSC did not get much accomplished.
Elected new chair: Eric
Intent
Remarks
MOTION
09034 7/9/2009 Vote MAJORITY Committee SSC Name Curtis F.
Subject SSC Motion #1
Item: To accept the short version of the CoDA
Welcome as an option to reading the long version.
Intent Streamlining the language so there is more
time for sharing.
Remarks Addresses VEI TX-07-03
Evie states that Comm TF will address the
process of how VEI are currently addressed vs a new process.
Three gramatical changes were
recommended. Third was accepted.
21-9-5
MOTION 09035 7/9/2009 Vote 2/3 VOTE Committee Person Name Yumi M.
Subject Motion
Item: Give Evie voice on this issue.
Intent
Remarks Ayes & Nays
30-1-4
MOTION 09036 7/9/2009 Vote DEFEATED Committee SSC Name Curtis F.
Subject Change #1 to SSC Motion #1
Item: Move to add "and" in the
sentence, "We attempted to use others as our sole source of identity,
value (and) well being, and as a way of trying to
restore our emotional losses.
Intent To clarify meaning of sentence.
Remarks 7-18-9
MOTION 09037 7/9/2009 Vote DEFEATED Committee SSC Name Curtis F.
Subject Change #2 to SSC motion #1
Item: Change sentence, "Through applying
the (CoDA) Twelve Steps and principles TAKE OUT (found in CoDA) to our daily
lives lives and
relationships
Intent To make sentence clearer and that it is
CoDA's Twelve Steps.
Remarks 13-13-7
MOTION 09038 7/9/2009 Vote MAJORITY Committee SSC Name Curtis F.
Subject Extend SSC time
Item: Move to extend SSC time by 20 minutes
Intent
Remarks Ayes, Nays
Ayes have it.
MOTION 09039 7/9/2009 Vote POSTPONED Committee SSC Name Curtis F.
Subject SSC Motion #2
Item: To accept the short version of the CoDA
Preamble as an option to reading the long version.
Intent Streamlining the language so there is more
time for sharing
Remarks Addresses second part of VEI TX-07-03
MOTION 09040 7/9/2009 Vote UNANIMOUS Committee Person Name Dave S.
Subject Postpone till hardcopies is available.
Item: Move to postphone discussion of 09039 till
hardcopies are available.
Intent
Remarks Ayes
FYI 09041 7/9/2009 Vote Committee SSC Name Eric
Subject SSC Report Continued
Item: Eric came to see what was going on and got
elected as chair.
Has many items from 07 & 08 to
accomplish.
Intent
Remarks
FYI 09042 7/9/2009 Vote Committee Communication Task Name Evie
Force
Subject Communications Task Force
Item: co-Chair is Doug P., Allan B, Eric S.,
Geff R. & Joe
Reread Mission, gave History
Had five conference calls.
Areas addressed:
Current Processes to be improved.
Opt-in email announcments process.
VE
and CSC motions submission process.
Phone answering service.
Website blacklist problems
Wider availability of board agenda and minutes.
Possible use of new forms of communication
Ways to distribute to the "computer challenged"
Possible New Processes
Development of CoDA video and/or PSA
Automatic notification of meeting updates to intergroups and/or Ves
Ways to increase direct communication to communities
Getting the word out on importance of service in recovery.
New Processes
Characteristics of Co-Dependency related to communication
How to get more CoDA members to want to participate in 2-way
communication with CoDA World
Fellowship
How to get the message out that communicating and listening in a healthy
manner are equally
important
Implementation of a password protected online forum about communication
and codependency
Intent
Remarks Task Force will move ahead with actions.
MOTION 09043 7/9/2009 Vote UNANIMOUS Committee Comm TF Name Evie
Subject Board Motion #2
Item: Make Communication Task Force a standing
committee; the Communications Committee.
Intent Justification: 5th Tradition.
Remarks Ayes
FYI 09044 7/9/2009 Vote Committee Facilitator Name David L.
Subject Introduction of Non-US delegates
Item: London
Italy
Germany
Canada
Intent
Remarks
ACTION 09045 7/9/2009 Vote Committee Facilitator Name David L.
Subject Quorum Count
Item:
Intent
Remarks More than 18 present
FYI 09046 7/9/2009 Vote Committee Convention Name Geri
Subject Convention Report
Item: Welcome!
100 people registered for Convention.
Worked hard with merging with Conference
Committee and the overarching Events Committee
Intent
Remarks
FYI
09047 7/9/2009 Vote Committee Web Coordinator Name Roy L.
Subject Web Coordinator Report
Item: 1.
Meeting Status 2009. Meeting
update policy caused stir last year, but only gotten like 4 requests to
reactivate meetings labeled INACTIVE?
2.
Meeting Analysis.
3.
Web Coordinator Reports (www.coda.org/cwa/index.php)
Actions:
Start of year: 1361 Now:
1625 diff: 244 backlog:
60
Backups:
Changed to monthly 2 -CDs
SPAM:
average of 120 out of 560 (440 good one) emails getting thru (27%) per
week. 3200 per week getting caught
FS update over 630 meetings this year and
handled over 120 letters
4.
Looking at doc, xls & PDF files.
Different problems comeing up tieh PDF 9 and IE 8.
5.
I need your help with several items:
http://www.coda.org/status/index.php
VEI Status: IMC issue, but I help put on Web. Need blanks filled out (Public).
H&I books for inmates program.
http://www.coda.org/contacts/index.php
VE Contact Sheet: Never had it, Board requested it setup
(Public).
Committee List: Needs the names w/emails of each member
(Private).
6.
Web Menu Guidelines: Will be
creating a separate menu for Delegate package.
7.
Web menu Help
8.
Quick Sitemap
9.
Main Sitemap. Everybody wants
everything on the first page. This is a
page of just the links to each page that is more than a page.
10.
Let’s take a tour!!!!
Intent
Remarks
FYI 09048 7/9/2009 Vote Committee CoRe Name Mary I., Della B.
Subject CoRe Report
Item: We have an order taker in Dallas, TX and
Mike in North Carolina who sends out the orders.
Working many issues.
Presented
CoRe Finances.
What's up with CoRe
Completed move to NC distribution center
Order some more CoDA books
Goals:
no
Spanish literature
Write a manual for CoRe (still working)
7
CDs available
Print the Heathly CoDA Community:
Heathy Meetings Matter. Done!
On
Line ordering system. Ready for
registerations, but will not be operational until Aug 1.
Intent
Remarks
FYI
09049 7/9/2009 Vote Committee TMC Name Roy L.
Subject TMC Report
Item: Many, Many actions.
Trying to catch up with workload. Overview of Lessons learned form Spanish
Translations.
Review of various documents.
Intent
Remarks
MOTION
09050 7/9/2009 Vote TABLED Committee TMC Name Roy L.
Subject TMC Motion #1
Item: Move that CSC approve the various TMC
documents as the official documents for TMC to use with translation/proofing
and Publication &
Distribution activities.
Intent To provide a consistent set of documents
and procedures to deal with translation/proofing and Publication &
Distributions issues
Remarks TMC operated for several years without
standard documents. The documents are
the results of seeing what worked and doesn’t work. They
try to walk the line between giving notice
of Copyright and being so legalistic that nobody wants to sign them.
MOTION 09051 7/9/2009 Vote 2/3 VOTE Committee Person Name Thom
Subject Motion
Item: Table motion until people have time to
look at different documents.
Intent
Remarks Ayes, 3 Nays
MOTION
09052 7/9/2009 Vote TABLED Committee TMC Name Roy L.
Subject TMC Motion #2
Item: Move that CSC vote on request from Dutch
Community for funding of the publication of the CoDA book in Dutch.
Intent Provide funds for the first publication of
the CoDA book in Dutch. 5000 books would
run about $18,000. A fewer number would
be not much
less than this. Printing in another format may reduce the
costs some, but not substantionally.
Remarks Dutch Community has been given permission
to start translation of the CoDA materials.
They had already done some work on the CoDA
book.
So, the actual need for funds is still some time off.
However, this will set a president! If we pay to publish the Dutch translation,
we will be asked to publish other translations as well. 7th
tradition vs. step 12.
MOTION 09053 7/9/2009 Vote 2/3 VOTE Committee Person Name Dave S.
Subject Table Motion
Item: Move to table this motion.
Ammended to table to the board by Dianne.
Move to table this motion to the board.
Intent
Remarks Ayes, 4 or 5 Nays,
ACTION 09054 7/9/2009 Vote Committee Facilitator Name David L.
Subject Break for Lunch
Item:
Intent
Remarks
ACTION 09055 7/9/2009 Vote Committee Facilitator Name Jodi P.
Subject Quorum Report
Item:
Intent
Remarks more than 18 - Quorum present.
FYI 09056 7/9/2009 Vote Committee Facilitator Name Jodi P.
Subject Annoucements
Item:
Intent
Remarks
FYI 09057 7/9/2009 Vote Committee Outreach Name Flo F.
Subject Outreach Report
Item: Goals & action plans
Carryover from Last year.
Update meeting database
Other items
In 2004 started Spanish Outreach.
Posted ESH of Outreach members on
Opportunities for Service.
Anybody interested in email sponsor?
Intent
Remarks
MOTION
09058 7/9/2009 Vote 2/3 VOTE Committee Outreach Name Flo F.
Subject Outreach Motion #1
Item: Move to change FSM FAQ with the reworded
changes below.
Does CoDA Inc. have an umbrella insurance
policy that would cover our meeting?
No, CoDA does not have an umbrella
insurance policy that covers individual meetings. Intergroups or meetings may
organize and purchase
their own insurance.
REPLACE WITH BELOW:
Does CoDA Inc. have an “umbrella”
insurance policy that would cover our meeting?
No, CoDA does not have an umbrella
insurance policy that covers individual meetings. Intergroups or meetings may
organize and purchase
their own insurance.
Options that have worked:
1)
Asking the requesting facility if their insurance company could provide
the needed coverage for an added fee or for free
2)
Moving the meeting to a facility that doesn’t request additional
insurance. County health and human service agencies have had such
facilities.
3)
Forming an Intergroup, association or consortium to purchase a policy
through a broker who writes binders for new meetings. The
geographic area covered depends upon the
resources of the broker involved.
4)
Signing waivers in lieu of insurance.
This might lead to personal liability for group members. Outside legal
advice about such matters is
recommended.
Intent To revise the FSM FAQ to include options
rather than the suggestion that they just do it on their own. The options are
presented in the form
of Experience, Strength and Hope.
Remarks This is generated from Outreach due to the
number of emails requests that we get about CoDA having an umbrella insurance
policy and are
there any other options. The present FAQ does not give much helpful
information as it stands.
33-0-1
MOTION
09059 7/9/2009 Vote 2/3 VOTE Committee Outreach Name Flo F.
Subject Outreach Motion #2
Item: To recive hard copies of
Board/CoRe/Committee reports of conference activities and reports that can be
physically looked at and carried back
to the Voting Entities and/or Committees
in a timely manner. We request that this
be done at the time of the report if possible.
Intent Step 12
& Tradition 9
Remarks While we appreciate the effort to go
"green" and save copying we feel the issue of communication is more
important in ths area. Also, if
motions are presented it is less comfusing
and more clear if printed on a hard copy, especially for newcomers.
25-6-4
FYI
09060 7/9/2009 Vote Committee Literature Name Janice
Subject Literature Report
Item: Doing a lot of work, but not
translation. That is Translation
Management Committee.
Went over goals.
Intent
Remarks
MOTION 09061 7/9/2009 Vote MAJORITY Committee Literature Name Janice
Subject Literature Motion #1
Item: Sponsorship: What's in it for me? Have CSC endorse for publication.
& remove
Item 4004, Sponsorship in CoDA
Item 4102, Sponsor Booklet
Intent To attract more people willling to sponsor
others and to underscore the importance of having a sponsor.
Remarks In response to motion 08089 "To
revisit the sponsorship booklet to incorporate information from current
submission, including a section,
"What's in it for me as a
sponsor?" stories in old
sponsorship booklet are from 1992. We
chose some, removed date, and added two new
ones.
22-12-3
MOTION
09062 7/9/2009 Vote TABLED Committee Literature Name Janice
Subject Literature Motion #2
Item: CSC to vote no to adding verbiage
originated by AZ and edited by CLC is to be added to foundation document,
Patterns and Characteristics
Intent 1.
To reach a decision re: AZ VEI (AZ-07-01)
Remarks Two years ago, CLC directed to edit
document and send it to SSC. No
communication from SSC. Wants to put
this matter to bed.
MOTION 09063 7/9/2009 Vote DEFEATED Committee Person Name Thom
Subject Move to Table
Item: Move to table Motion 09062 to SSC.
Intent
Remarks SSC received, but did not work on it.
18-13-10
MOTION 09064 7/9/2009 Vote 2/3 VOTE Committee Person Name Diane
Subject Table motion 09062 to Board
Item: Move to table Motion 09062 to board for
clarification
Intent
Remarks 31-4-4
FYI
09065 7/9/2009 Vote Committee H&I Name Sandra
Subject H&I Report
Item: Manage emails from inmates
Books for inmates program
Many, many emails, letters, etc.
Too much work for one person.
Will co-chair this next year (Sandra and
Yumi M.)
13 Letters from inmates available for
someone to answer.
Intent
Remarks
ACTION 09066 7/9/2009 Vote Committee Facilitator Name David L.
Subject Afternoon Break
Item:
Intent
Remarks
ACTION 09067 7/9/2009 Vote Committee Facilitator Name David L.
Subject Quorum Count
Item:
Intent
Remarks more than 18 present.
MOTION 09068 7/9/2009 Vote UNANIMOUS Committee Facilitator Name David L.
Subject Agenda Change
Item: Exchange Co-NNections with Board &
CoRe application interviews.
Intent
Remarks Ayes.
FYI
09069 7/9/2009 Vote Committee Co-Nnections Name Gary R.
Subject Co-NNections Report
Item: Introduction of Members
What Co-NNections does
Accomplishments
Went over goals and action plans.
Intent
Remarks
MOTION 09070 7/9/2009 Vote DEFEATED Committee SSC Name Curtis F.
Subject SSC Motion #2
Item: To accept the short version of the CoDA
Preamble as an option to reading the long version.
Intent Streamlining the language so there is more
time for sharing
Remarks Addresses second part of VEI TX-07-03
10-23-1
FYI 09071 7/9/2009 Vote 2/3 VOTE Committee Blank Name None
Subject Item removed
Item: Item included here by misstake. Erased to lessen confusion.
Intent
Remarks
ACTION 09072 7/9/2009 Vote Committee Faciliator Name David L.
Subject Review of Motions
Item: Reviewed Motions for yesterday and today.
Intent
Remarks
MOTION 09073 7/9/2009 Vote UNANIMOUS Committee Person Name Dave S.
Subject Accept Motions as reviewed
Item: Move to Accept Motions 09001 to 09068.
Intent
Remarks
MOTION 09074 7/9/2009 Vote UNANIMOUS Committee Person Name Dave S
Subject Move to Dismiss for day
Item: Move to Dismiss for Day
Intent
Remarks
ACTION 09075 7/10/2009 Vote Committee CSC Name Nancy M.
Subject Opening
Item: Moment of Silence
Serinity Prayer
12 Steps
12 Traditions
12 Service Concepts
In this Moment Daily Meditation
Intent
Remarks
ACTION 09076 7/10/2009 Vote Committee Facilitator Name David L.
Subject Announcements
Item: Any CoDA member that can serve on a
committee. You do not have to be a
delegate.
Intent
Remarks
ACTION 09077 7/10/2009 Vote Committee Facilitator Name David L.
Subject Quorum Count
Item:
Intent
Remarks more than 18 present
FYI 09078 7/10/2009 Vote Committee Facilitator Name David L.
Subject Board & CoRe Board applicant
interviews
Item: CoDA Board: Julie
(NV)
CoDA Board: Maty (FL)
CoDA Alt:
Delia (Italy)
CoDA Alt:
Maria (UK)
CoRe Board:
CoRe Alt:
CoRe Board ratification: Della B. (Tx)
Intent
Remarks
FYI
09079 7/10/2009 Vote Committee CSC Name Nancy M.
Subject CSC report
Item: Went over goals and action plans.
Intent
Remarks
FYI
09080 7/10/2009 Vote Committee Events Name Chris
Subject Events Report
Item: Went over goals & action plans
Conference and Convention will be together
in 2010.
made note that budget is not ready yet.
Intent
Remarks
MOTION 09081 7/10/2009 Vote TABLED Committee Events Name Chris
Subject Events Motion #1
Item: Update the FSM to replace the use of
Conference Committee and Convention Committee with Events Committee
Update FSM to replace "How to bid on
CoDA Service Conference and Coda Convention" with "How to bid on the
Annual International CoDA
Convention"
Intent To keep the FSM accurate with the merging
of the two events
To provide a more detailed action plan for
bidding on events
Remarks Tabled by Committee
Committee will work with SSC to modify the
FSM
MOTION 09082 7/10/2009 Vote 2/3 VOTE Committee Person Name Thom
Subject Extend time
Item: Motion to extend time by 15 mins for
Events report
Intent
Remarks Ayes, 1 Nay
MOTION
09083 7/10/2009 Vote 2/3 VOTE Committee Events Name Chris
Subject Events Motion #2
Item: Add a Vice-Chair for the Events Committee
as a reimbursable position for the Annual International CoDA Convention.
Amended:
Add a Vice-Chair for the Events Committee
as a reimbursable position for the Annual International CoDA Convention for
2010.
Intent To provide the help needed to host this
type of event
To be prepared with a backup for any
unforeseen circumstances that may occur during the planning calendar year to
the Chair
Remarks This basically replaces the Convention
Chair that we were already budgeting for
29-3-2
MOTION 09084 7/10/2009 Vote UNANIMOUS Committee Person Name Dianne
Subject Give Judi Voice
Item: Motion to give Judi voice to speak on this
issue.
Intent
Remarks Ayes
MOTION 09085 7/10/2009 Vote 2/3 VOTE Committee Events Name Chris
Subject Events Motion #3
Item: Beginning in 2010, change the name of the
CoDA Convention to the Annual International CoDA Convention. The Annual International
CoDA Convention will host our annual CoDA
Service Conference.
Ammended
Beginning in 2010, change the name of the
CoDA Convention to the International CoDA Convention. The International CoDA Convention
will host our annual CoDA Service
Conference.
Intent To acknowledge the consolidation of the
event
To have an easy-to-remember and inviting
name for the event
To recognize the inclusion of the
international fellowship
Remarks One comment was that the CSC should be
hosting Convention not as stated.
International very, very important
28-7-0
MOTION 09086 7/10/2009 Vote 2/3 VOTE Committee Person Name Thom
Subject Extend Events time
Item: Extend time for Events Report by 20 Mins.
Intent
Remarks Ayes, Nay
26-10-1
MOTION 09087 7/10/2009 Vote DEFEATED Committee Person Name Jeri
Subject Motion to Amend
Item: Motion to amend the motion 09085.
Delete the second sentence of 09085. Thus, motion would be
Beginning in 2010, change the name of the
CoDA Convention to the Annual International CoDA Convention.
Intent
Remarks 10-17-8
MOTION 09088 7/10/2009 Vote DEFEATED Committee Person Name Dale,
Subject Motion to amend 09085
Item: The International CoDA Service Conference
will host our International Convention.
Intent
Remarks 7-23-4
MOTION 09089 7/10/2009 Vote DEFEATED Committee Person Name Salle
Subject Extend time for Events Report
Item: Move to extend time for Events Reports
Intent
Remarks Ayes, Nays
ACTION 09090 7/10/2009 Vote Committee Facilitator Name David L.
Subject Break
Item:
Intent
Remarks
ACTION 09091 7/10/2009 Vote Committee Facilitator Name David L.
Subject Quorum Count
Item:
Intent
Remarks more than 18: Quorum present
FYI
09092 7/10/2009 Vote Committee Finance Name Judi
Subject Finance Report
Item: Went over the financial Statement
Will be submitting a bylaws amendment next
year for yearly reviews and audited every 5th year.
Gave a statement as to what Finance
Committee does.
Revised the budget documents.
Encourage all chairs & board to send
an email to Finance if you have anything about a significant financial
expenses.
Had one F2F in Phoenix.
Discussed difference in Convention and
Conference. Will work with Events on
what is and is not reimbursable.
Intent
Remarks
MOTION
09093 7/10/2009 Vote 2/3 VOTE Committee Person Name Thom
Subject Motion on Audit
Item: Move to accept this year's financial
review of 2008 finances in lieu of the
required audit. In addition, move to
accept a financial review for
the 2009 finances.
Intent
Remarks Does not include CoRe
33-0-3
MOTION 09094 7/10/2009 Vote DEFEATED Committee Finance Name Judi
Subject Finance Motion #1
Item: Move that the "per diem" for
meals applies to Board meetings & committee meetings. It will not apply to the Service
Conference/Conventions.
Intent Combining the CSC with Convention creates a
different pricing structure. Finance
needs the ability & flexibility to make adjustments based on
real costs and price of the
"Event".
Remarks Will start in 2010. we do not anticipate any reduction of support
to the members who receive reimbursement form CoDA, Inc.
16-17-5
MOTION 09095 7/10/2009 Vote Committee Facilitator Name David L.
Subject Review of Motion Items for today
Item: Reviewed motion items 09069-09094. Made some corrections.
Removed item 09071.
Intent
Remarks Ayes,
MOTION 09096 7/10/2009 Vote UNANIMOUS Committee Person Name Yumi
Subject Accept motions
Item: Move to accept the motions as amended from
09069-09094.
Intent
Remarks Ayes
MOTION 09097 7/10/2009 Vote UNANIMOUS Committee Person Name Salle
Subject Dismiss for day
Item: Move to dismiss for the day.
Intent
Remarks Ayes
FYI 09098 7/11/2009 Vote Committee CSC Name Nancy
Subject Opening
Item: Moment of Silence
Serenity Prayer
12 Steps
12 Traditions
12 Service Concepts
In this Moment Daily Meditation
Intent
Remarks
FYI 09099 7/11/2009 Vote Committee Facilitator Name David L.
Subject Announcements
Item: Several announcements made.
A person spoke on on-line sponsorship
CoDA has 100 active women's meetings
CoDA has 18 Gay/Lesbian meetings (Most of
which are open)
Intent
Remarks
ACTION 09100 7/11/2009 Vote Committee Facilitator Name David L.
Subject Quorum Count
Item:
Intent
Remarks 36 present
24 is 2/3rds
MOTION
09101 7/11/2009 Vote 2/3 VOTE Committee Elections Name Sharon
Subject Board Elections
Item: To accept by acclamation Julie B. Las
Vegas Nevada and Matilde A. Miami Florida as Trustees and Delia A. Italy and
Maria S. UK as Alternate
Trustees to the CoDA Inc. Board.
Intent
Remarks asked for the persons to come forward and
introduce themselves.
Each came forward and introduced
themselves.
35-1-0
MOTION 09102 7/11/2009 Vote UNANIMOUS Committee Elections Name Sharon
Subject CoRe Election
Item: To affirm Della B TX to the CoRe Board.
Intent
Remarks Ayes
FYI 09103 7/11/2009 Vote Committee Facilitator Name David L.
Subject Old Business
Item: None presented.
Intent
Remarks
FYI 09104 7/11/2009 Vote Committee Facilitator Name Facilitator
Subject New Business
Item: Some business
Intent
Remarks
MOTION 09105 7/11/2009 Vote 2/3 VOTE Committee Person Name Chris
Subject Next Year's CoDA Event
Item: Hold our International CoDA Convention in
Southern CA (LA) in 2010.
Intent Inform the CSC body where we will be
meeting next year before they leave this years.
Remarks SoCal has agreed to work with us they
have a large Convention each year.
Do not know exact where the event will be.
Encourage anyone to step up for 2011.
Ayes & 1 abstention
FYI 09106 7/11/2009 Vote Committee Facilitator Name David
Subject Facilitator's Report
Item: Thanks you for allowing me to be of
service.
Will do it one more time next year. But that is the last year.
We took a step back in our doing business
professionally at CSC.
Some items were present that should not
have been.
Ask for better boundaries.
Inverted pyramid service. CSC has authority.
Intent
Remarks
FYI 09107 7/11/2009 Vote Committee Person Name Thom
Subject Announcements
Item: Germany presented the board with a German
translation of "Peeling the Onion".
Gave a great 7th tradition.
Finally got ball rolling on translation.
Executed agreement with CDRS (Canada) for
Publication and Distribution.
Working with Italy and United Kingdom.
Intent
Remarks
FYI 09108 7/11/2009 Vote Committee Person Name Nancy
Subject Evaluations
Item: Please use the passed out evaluation forms
to expressed your opinions of this Event.
Intent
Remarks
FYI 09109 7/11/2009 Vote Committee Person Name Geri
Subject Communications
Item: Who do we contact when we don't things are
going right?
Communications Committee may step up to
this task. Normally it would be the
Conference committee, but not the facilitator.
What happened to Spirituality day
Intent
Remarks
FYI 09110 7/11/2009 Vote Committee Person Name Dave
Subject Spirituality Day
Item: We did not always have spirituality
day. It has only been the last several
years.
Intent
Remarks
FYI 09111 7/11/2009 Vote Committee Person Name Jeff
Subject How this works
Item: Could really like to have 30 minutes of
training on how to conduct business.
Intent
Remarks
FYI 09112 7/11/2009 Vote Committee Person Name Yumi
Subject Questions
Item: Questions are not negative. Asked a lot of questions. Just to get the answers.
Intent
Remarks
FYI 09113 7/11/2009 Vote Committee Person Name Chris
Subject This Event
Item: Think everything went well this year.
Need some stepping stones on the proper
way to present and make motions.
Please fill out evaluation forms.
Intent
Remarks
ACTION 09114 7/11/2009 Vote Committee Facilitator Name David L.
Subject Break
Item: Let's take a 15 minute break.
Intent
Remarks
ACTION 09115 7/11/2009 Vote Committee Facilitator Name David L.
Subject Quorum Count
Item:
Intent
Remarks More than 18 present, quorum meet
FYI
09116 7/11/2009 Vote Committee Finance Name ?
Subject CoDA's Budget
Item: Thanks to all boards and members that
worked hard to get budgets to Finance committee.
Total submitted was $150,372.92.
Even with this move, CoDA will still be
$10,0480 over our prudent reserve.
Cut some of the travel costs.
Finance committee presented CoDA's budget
of $133,717.92.
Board:
$20,000
Fellowship Services: $39,475
Co-Nnections: $817.64
Events:
$21,290 adjusted to $10,190 Part of the proposed budget was for
Convention which is not a
CoDA expense, but a money
making item for the local community.
H&I:
8,000 adjusted to $6,185
Finance:
$6,575
IMC:
8,300
Literature: $12,190 adjusted to $8,450
Outreach:
14,550
SSC:
$8,878
TMC:
$5,297.28
Communications: $5,000
Intent
Remarks
MOTION 09117 7/11/2009 Vote UNANIMOUS Committee Finance Name Judi
Subject Approve Budget
Item: Move to accept CoDA's budget of
$133,717.92
Intent
Remarks Cuts?
What were they based on? Data
from 2008.
H&I:
Adjusted travel. Had
representation from H&I
Do we budget income? Cannot determine income. Did take into account the income from
Convention
Prudent Reserve: PR does not recognize a profit. Which is dangerous.
H&I questions again.
37-0-0
FYI 09118 7/11/2009 Vote Committee Facilitator Name David L.
Subject Review of minutes
Item: Minutes reviewed.
Intent
Remarks
MOTION 09119 7/11/2009 Vote UNANIMOUS Committee Person Name Thom
Subject Approve Minutes
Item: Move to approve minutes 09070-09117.
Intent
Remarks Ayes
MOTION 09120 7/11/2009 Vote UNANIMOUS Committee Person Name Dale
Subject Adopt these as the official minutes of
CSC09
Item: Move to adopt the forgoing motions as the
official minutes of CSC09
Intent
Remarks Ayes
MOTION 09121 7/11/2009 Vote UNANIMOUS Committee Person Name Geri
Subject Adjournment
Item: Move to adjourn CSC 09.
Intent
Remarks Ayes
