CoDA Service Conference Items Page 1
FYI 10000 7/13/2010 Vote Committee Name
Subject
Item: Motion numbers and other items so
indicated by blue color hyperlink to the actual paper document presented at
Intent
Remarks
FYI 10001 7/13/2010 Vote Committee Events Name Chris H.
Subject Opening 2010 CSC
Item: Welcome
Reading 12 steps
Reading 12 Traditions
Reading Service Concepts
Recited Serenity Prayer
Intent
Remarks
FYI 10002 7/13/2010 Vote Committee Facilitator Name David L.
Subject Welcome
Item: Welcome to the 24th conference.
Thom gave his welcome on behalf of SoCAL
Introductions:
Intent
Remarks
FYI 10003 7/13/2010 Vote Committee Events Name Chris H
Subject Announcements
Item: Room WIFI not available today. But hopefully will be available for Wednesday
and Thursday.
How many need WIFI? 12
Free parking passes are available for
those that are not staying in the hotel.
Any other announcements.
Intent
Remarks
FYI 10004 7/13/2010 Vote Committee Facilitator Name David L.
Subject Review of Process
Item: Reading/explanation of Community Problem
Solving Process Method. " It is not
Roberts' Rules of Orders! It is
about solutions. Everyone has a voice."
Explanation of how conference business is conducted concerning such things as time
allotted for reports, the pro
and con microphones, etc. See Ch 13 of the FSM
Did an example: Motion to allow dogs and cats to come to CSC
as observers.
3 pros and 2 cons spoke
Motion amended & voted on as amended
6, 27,0
One member spoke for the minority opinion
Intent
Remarks
CoDA Service Conference Items Page 2
FYI 10005 7/13/2010 Vote Committee Facilitator Name David L.
Subject Quorum count
Item: Count off of Delegates and voting members
Intent
Remarks 35 present
Quorum 18
2/3rd 24
MOTION 10006 7/13/2010 Vote UNANIMOUS Committee Events Name David L., Lou L.,
Subject Approval of Agenda 2nd Salle
Item: To adopt the agenda as amended.
Intent
Remarks voice vote: ayes
no nays
MOTION 10007 7/13/2010 Vote 2/3 VOTE Committee Outreach Name Flo
Subject extend committee time
Item: Agenda change to increase Outreach's
reports (including sub-committee reports) to one hour. The additional 40
minutes will be from 3:30 to 4:10 pm on
Wednesday.
Intent
Remarks 28, 4, 2
MOTION 10008 7/13/2010 Vote 2/3 VOTE Committee IMC Name Natasha
Subject Change time of report
Item: Extend the day from 4:10 to 4:25 on
Wednesday. At 11:40am Outreach report
will begin; at 2:30 pm IMC will
report.
IMC elections will occur at 4:10
pm.
Intent part of IMC motions tie into the Outreach
committee motions
Remarks 27, 2, 1
MOTION 10009 7/13/2010 Vote UNANIMOUS Committee H&I Name Yumi
Subject Change time
Item: To exchange web coordinator and H&I
times
Intent
Remarks
MOTION 10010 7/13/2010 Vote UNANIMOUS Committee Events Name Chris H
Subject Change Time
Item: To move TMC to 10:35 am on Wednesday and
IMC to 9:15 am on Thursday.
Intent
Remarks
MOTION 10011 7/13/2010 Vote UNANIMOUS Committee Events Name Chris H.
Subject Move time
Item: Move H&I to 9:15am and Events to
11:25am.
Intent
Remarks
FYI 10012 7/13/2010 Vote Committee Facilitator Name David
Subject Break
Item:
Intent
Remarks
CoDA Service Conference Items Page 3
FYI 10013 7/13/2010 Vote Committee Facilitator Name David
Subject Quorum Count
Item:
Intent
Remarks Quorum present
FYI 10014 7/13/2010 Vote Committee Facilitator Name David
Subject Elections
Item: Normally time to elected people to serve.
See following motion.
Intent
Remarks
MOTION 10015 7/13/2010 Vote 2/3 VOTE Committee Facilitator Name Mary R., Cathy L.
Subject Elections committee
Item: Move that the Events Committee will serve
as the Elections Committee for the sake of efficiency.
Intent
Remarks 29, 2, 2
FYI 10016 7/13/2010 Vote Committee Board Name JudiAnn
Subject Board Report
Item: Introduction of members.
Gave report as to their duties and
responsibilities.
Introduced Joan - general fellowship
service worker
Introduced web coordinator and translation
management persons
Various other items
Gave a list of accomplishments
Listed several concerns
went over goals
Reviewed budget
One board position leaving, one to be
ratified, need a financial person
Motion will be presented as old business.
Intent
Remarks
MOTION 10017 7/13/2010 Vote Committee Board Name Steve
Subject Treasurer's report
Item: Introduction of members. Not just the treasurer of the board, but
Finance Committee and the bookkeeper
Went over the Bylaws and other data. There are a lot of steps, procedures and
requirements for financial data.
CoDA's financial status.
2010 Treasurer goals
1.
Get a new Treasurer
2.
Create a plan to include others
3.
Write Treasurer's procedures
4.
Record historical information.
Intent
Remarks
CoDA Service Conference Items Page 4
FYI 10018 7/13/2010 Vote Committee Facilitator Name Chris, Flo
Subject Announcements
Item: Chris:
Apologize for the air conditioning--too
cold!
New agenda printed. Please check.
Tomorrow's meeting will in a different
room tomorrow, then back here the next.
Flo:
Asked about the board motions from past
year. May be presented as old business.
Della:
VE Issues not handed out.
Intent
Remarks
FYI 10019 7/13/2010 Vote Committee Facilitator Name David
Subject Dismiss for the day
Item:
Intent
Remarks
FYI 10020 7/14/2010 Vote Committee Facilitator Name David
Subject Opening meeting
Item: Welcome
Reading 12 Steps
Reading 12 Traditions
Reading Service concepts
Recited Serenity Prayer
Intent
Remarks
FYI 10021 7/14/2010 Vote Committee Facilitator Name David
Subject Quorum Count
Item:
Intent
Remarks 22 plus present
Quorum met
FYI 10022 7/14/2010 Vote Committee Events Name Chris
Subject Announcements
Item: Moving back to old room tomorrow
Will turn on WIFI in about 5 minutes. Pass code will be passed out at that time.
Copy requests: Copier is in the board room across the hall.
Intent
Remarks
FYI 10023 7/14/2010 Vote Committee Board Name JudiAnn
Subject Board motion
Item: Board motions are on web. Review and they will be ratified
Intent
Remarks
CoDA Service Conference Items Page 5
VEI 10024 7/14/2010 Vote Committee Board Name JudiAnn
Subject SoCal-10-01
Item: Modify the "Books for Inmates"
program to accommodate where the books are sent. Acquiring prerequisite
security
clearance (s) is the responsibility of the
requester.
Intent :
When a request for the program "Books for Inmates" is sent, it
does not provide for a request to send the books to
a specific address. We would like to be
able to direct where the books are sent. We understand there are issues related
to our
request, one being volunteer staff, another being security related to the
facility. If the footwork to accommodate
the
security issue (s) has already been alleviated then we'd like the opportunity
to direct where the books are sent.
Remarks
FYI 10025 7/14/2010 Vote Committee Events Name Chris
Subject WIFI announcements
Item: Code is available and was passed out to
those that needed it.
Intent
Remarks
FYI 10026 7/14/2010 Vote Committee Co-NNections Name Gary
Subject Co-NNections report
Item: Listed committee members that were not
present
Gave some general information
Added weekly readings and Co-NNections
email list
A list of accomplishments
Reviewed goals & action plan
Intent
Remarks
FYI 10027 7/14/2010 Vote Committee Web Coordinator Name
Subject Web Coordinator Report
Item: Chairperson gave a tutorial about
navigating the website.
New home page is coming (design suggested
by Board of Trustees.)
Talked about password for Comm. Work Area
(CWA).
Gave much specific information about organization of menus.
Showed people how to access the '09-10 Board
motions/items made throughout the year.
Talked about trends of
Intent
Remarks
MOTION 10028 7/14/2010 Vote UNANIMOUS Committee WE Coordinator Name
Subject Web Motion #1
Item: Modify the meeting update forms to closer
match the current website database entry form.
Specifically, referencing
primary and secondary meeting contacts and
allowing for checkmarks for the individuals to choose to publically
display their phone numbers and email
addresses..
Intent To provide a clear requirement for what
information CoDA desires from meeting contacts.
The old forms list mail
contact and phone contact, yet Outreach in
their last mailing did not use the mail contact information, but the
meeting place mailing address. The main information that is needed is a
phone number and/or email address.
However, the online form gives the person
the option to publically display either/or while the paper form allows the
release of mail and phone info;
respectively, for the first contact and second contact only.
Remarks SSC has done a great job of incorporating
the many, many changes into the FSM and MSP.
Accepted by acclamation
CoDA Service Conference Items Page 6
FYI 10029 7/14/2010 Vote Committee Finance Name Judi, Della
Subject Finance Report
Item: Introduce members
Thanked those that got their budget forms
in before conference.
Explained the prudent reserve and the
current prudent reserve amount.
Showed the committee planning spreadsheet
that the various committees used this year for the budget planning
process.
Intent
Remarks
FYI 10030 7/14/2010 Vote Committee Elections committee Name Chris
Subject Elections Committee Report
Item: By previous motion, the Events Committee
is acting as the Elections Committee
Need applications today for board positions per CoDA, Inc and CoRe.
Intent
Remarks
FYI 10031 7/14/2010 Vote Committee Facilitator Name David
Subject Break for 15 minutes
Item:
Intent
Remarks
FYI 10032 7/14/2010 Vote Committee Facilitator Name David L.
Subject Quorum count
Item: Quorum reached
Intent
Remarks
FYI 10033 7/14/2010 Vote Committee Translation Name Roy L.
Management
Committee
Subject Report of committee
Item: Introductions of Fellowship Service Worker
aiding the committee, Spanish-speaking
member, and listed other
members not present.
Reviewed goals which are listed in
delegate package.
Explained difficulty of meeting one of last year's goals concerning
minimum-quality standard to be met when
publishing literature outside of
Reviewed budget costs. Explained that TMC paid for two websites for
CoDA in
Reviewed status of committee activities
mentioning the many languages that CoDA literature is now being
translated into.
Chair pointed out that we are assisting
other countries in this process, not doing everything or managing. Invited
membership to propose a better name for
this committee.
Intent
Remarks
CoDA Service Conference Items Page 7
FYI 10034 7/14/2010 Vote Committee CoRe Name Della B.
Subject Report of committee
Item: Introduction of members. Various members
presented portions of the report.
Reviewed sales pie chart listing
percentages of sales of various categories of literature.
Showed expense summaries from various time
periods.
Reviewed Profit and Loss statement and
profit is up from 2008 (about 22%). Also
up 22-24% for first six months of
2010.
Many questions answered from membership
about costs of literature, shipping, and the request to obtain graphics for
literature
pieces, etc.
Della talked about "M bags"
which might have lower costs in postage, but may take six weeks to be
delivered.
Explained
flow chart of how literature comes to be published once file is received by
CoRe.
Talked about printing new sponsorship
piece.
It would cost about $12,500 to dispose of
the existing Sponsorship literature.
Web store is increasing in popularity.
Intent
Remarks
FYI 10035 7/14/2010 Vote Committee Outreach Committee Name Lisa B., acting chair
Subject Motion #1
Item: Self-introductions by 6 members.
Will give report in the second half of
report time. Will do motions now.
Intent
Remarks
MOTION 10036 7/14/2010 Vote Committee Outreach Name Flo
Subject motion #3
Item: To add a bullet under FSM Section 09 CoDA
Service Structure, with the new subheading "Conflicts with the Board
and
a Trusted Servant":
If
a conflict arises between the CoDA Board and a trusted servant that cannot be
resolved by all involved using the
Disagreement, Mediation, and Resolution in our
Group Conscience Process, the Board submits the issue to the
Issues Mediation Committee (IMC) for
assistance in resolving the conflict.
Intent To resolve conflicts peacefully by using
our established processes outlined in the FSM.
By working through our
disputes, we uphold Traditions 1, 3, 5,
and 12.
Remarks IMC is elected each year at CSC for the sole
purpose of mediating disputes and provides an impartial perspective
on conflicts. We need to use our existing resources for
the common welfare of our CoDA Fellowship.
See Item 10037
MOTION 10037 7/14/2010 Vote MAJORITY Committee Person Name Mary, Judi 2nd
Subject Outreach Motion #3
Item: Move to refer this motion to SSC.
Intent
Remarks 17, 14, 5
FYI 10038 7/14/2010 Vote Committee Facilitator Name David L.
Subject Break for lunch
Item:
Intent
Remarks
CoDA Service Conference Items Page 8
FYI 10039 7/14/2010 Vote Committee Facilator Name David L.
Subject Quorum count
Item:
Intent
Remarks over 19 present
Quorum meet
FYI 10040 7/14/2010 Vote Committee International presence Name various
Subject Internal delegates time to present
Item: Representatives from various countries
introduced themselves and made some statements concerning their
participation in CoDA
Intent
Remarks
FYI 10041 7/14/2010 Vote Committee Communication Name Evie
Subject Communication committee Report
Item: Introduction of members.
Reviewed goals and actions to accomplish
those goals
For motions:
Definitions:
Foundational
items involve those things that define what the CoDA program is, including but
not limited to the
Foundational Documents
Operational
items involve those things that keep the business of CoDA World Fellowship
functioning
Postponed Motion #1 till new business.
Intent
Remarks
CoDA Service Conference Items Page 9
MOTION 10042 7/14/2010 Vote TABLED Committee Communications Name Evie
Subject Motion #1
Item: Amendment:
Eliminate the consequences (bottom paragraph) changed to "items
submitted after cutoff date, CSC can
postpone action till next year.
Crafted:
To ensure that VE’s have an opportunity to review VE Issues, Motions and
By-Law Changes prior to
CSC:
Items
must be submitted to events committee and web-coordinator by cutoff date
- 60 days for VE Issues, Motions
(must also be sent to Board)
- 75 days for By-Law changes (must
also be submitted to Board Secretary)
Items
submitted must clearly indicate whether they are a Voting Entity Issue, Motion,
or By-Law Change
All
items submitted must be included as Conference documents in the Delegate
Package in one of the following
categories:
- Foundational items submitted on
time
- Foundational items not submitted on
time
- Operational items
Original:
The delegate package
must be available on the website and notification of availability (via email
blast)
distributed no later than 50 days prior to
the start of the CSC. If paper copies
are required for people without
internet availability, they must be mailed
no later than 50 days prior to the start of conference.
Emails
to be sent to registered delegates, previous delegates and
community/VE/orphan meeting contacts, as
well
as
to all emails currently receiving email blasts, notifying of postings as they
occur
Voting
at conference will follow these rules:
- Foundational items submitted on
time and all operational items may be voted on at the current CSC following
the normal rules
- Foundational items submitted after cutoff
date may still be brought to the floor for a vote, in which case, it will
require a 2/3 vote in order to pass;
otherwise, vote is postponed until following year.
To ensure that VE’s have an opportunity to
review VE Issues, Motions and By-Law Changes prior to CSC:
Items
must be submitted to events committee and web-coordinator by cutoff date
- 60 days for VE Issues, Motions
(must also be sent to Board)
- 75 days for By-Law changes (must
also be submitted to Board Secretary)
Items
submitted must clearly indicate whether they are a Voting Entity Issue, Motion,
or By-Law Change
All
items submitted must be included as Conference documents in the Delegate
Package in one of the following
categories:
- Foundational items submitted on
time
- Foundational items not submitted on
time
- Operational items
The
delegate package must be available on the website and notification of
availability (via email blast) distributed
no later than 50 days prior to the start
of the CSC. If paper copies are required
for people without internet
availability, they must be mailed no later
than 50 days prior to the start of conference.
Emails
to be sent to registered delegates, previous delegates and
community/VE/orphan meeting contacts, as
well
as
to all emails currently receiving email blasts, notifying of postings as they
occur
Voting
at conference will follow these rules:
- Foundational items submitted on
time and all operational items may be voted on at the current CSC following
the normal rules
- Foundational items submitted after
cutoff date may still be brought to the floor for a vote, in which case, it
will
require a 2/3 vote (3/4 vote for By-law changes)
in order to pass; otherwise, vote is postponed until following year.
CoDA Service Conference Items Page 10
Intent Our hope is that, over time, our
procedures can be modified to allow real fellowship input into decisions in a
timely
and effective manner that ensures that
thoughtful decisions are made, without slowing the process unnecessarily when
matters require quick decision
making. This motion expands upon a VE
issue submitted by
as well as the Communications Task Force’s
(our predecessor) effort to address this issue last year.
Remarks The CoDA service structure is comprised of
members from the Fellowship who have stepped forth from their local
organizations to serve and participate in the
process of translating the will of the greater CoDA Fellowship into
action at the CoDA Fellowship level. A
CoDA Service Conference (CSC) is held each year in order to transact the
business of CoDA by group conscience. (from
Section 9 of the CoDA Fellowship Service Manual.)
Although it is the intent of the CSC to
implement the group conscience of the fellowship as a whole, current
procedures are not set up to allow
fellowship input into decisions; most decisions are made by the voting
members of the CSC without having a chance
to solicit input from the members that they represent.
Please see the attached chart for the
specifics about what types of items are dealt with at CSC.
MOTION 10043 7/14/2010 Vote TABLED Committee Communication Name Evie
Subject Motion #2
Item: Ensure that VE’s have an opportunity to
review new and changed literature prior to CSC
- Literature to be endorsed at CSC
shall be submitted to the Events committee and the web coordinator a
minimum of 60 days prior to CSC.
- This literature shall contain the
following watermark: "for Service
Conference endorsement at CSC 20_ _"
- These documents must be included as
Conference documents in the Delegate Package.
- The delegate package must be
available on the website and notifications of availability (via email blast)
distributed no later than 50 days prior to
the start of the CSC. If paper copies
are required for people without
internet availability, they must be mailed
no later than 50 days prior to the start of conference.
Intent Our hope is that, over time, our
procedures can be modified to allow real fellowship input into decisions in a
timely
and effective manner that ensures that
thoughtful decisions are made, without slowing the process unnecessarily when
matters require quick decision
making. This motion expands on a VE
issue submitted by
well as the Communications Task Force’s
(our predecessor) effort to address this issue last year.
Remarks The CoDA service structure is comprised of
members from the Fellowship who have stepped forth from their local
organizations
to serve and participate in the process of translating the will of the greater
CoDA Fellowship into
action at the CoDA Fellowship level. A
CoDA Service Conference (CSC) is held each year in order to transact the
business of CoDA by group conscience. (from
Section 9 of the CoDA Fellowship Service Manual.)
Although it is the intent of the CSC to
implement the group conscience of the fellowship as a whole, current
procedures are not set up to allow
fellowship input into decisions; most decisions are made by the voting
members of the CSC without having a chance
to solicit input from the members that they represent.
Please see the attached chart for the
specifics about what types of items are dealt with at CSC.
Tabled until new business.
MOTION 10044 7/14/2010 Vote 2/3 VOTE Committee Communication Name Evie
Subject Motion #3
Item: Crafted:
That all committees and board will provide their budgets for the
upcoming year to the Finance Committee
two weeks before the start of CSC.
Original:
That all committees should provide their budgets for the upcoming year
to the Finance Committee before
the start of CSC.
Intent To provide adequate time for Finance to examine
committee budgets and make up the budget for CoDA .
Remarks 35, 3, 1
CoDA Service Conference Items Page 11
FYI 10045 7/14/2010 Vote UNANIMOUS Committee person Name Geri, Cathy
Subject extend Communications time
Item: Committee pulled motion being discussed
and will bring back.
Intent
Remarks
FYI 10046 7/14/2010 Vote Committee Communications Name David
Subject Break
Item: Business to resume in 15 minutes
Intent
Remarks
FYI 10047 7/14/2010 Vote Committee Facilitator Name David L.
Subject Quorum count
Item:
Intent
Remarks 18
Quorum met
FYI 10048 7/14/2010 Vote Committee IMC Name Natasha
Subject IMC Report
Item: Introduction of members.
Goals met
Intent
Remarks
MOTION 10049 7/14/2010 Vote TABLED Committee IMC Name Natasha
Subject Motion #1
Item: To update FSM Section 2 (pg. 14)
"Disagreement, Mediation, and Resolution" in our Group Conscience
Process,
as indicated on the attached document.
Intent To improve our dispute process by
providing a more definitive process which continues to provide a fair and
objective conflict resolution
methodology. This process also will
protect the trusted servant as well as CoDA’s
resources as a whole. Upholding
Traditions 1, 3, 5, and 12.
Remarks IMC is elected each year at CSC for the
sole purpose of mediating disputes and provides an impartial perspective
on conflicts. IMC needs to continuously review its
processes to ensure it is update and relevant
for the common welfare of our CoDA
Fellowship.
MOTION 10050 7/14/2010 Vote TABLED Committee IMC Name Natasha
Subject Motion #2
Item: To update Section 10 in FSM’s "Board Overseen Service Functions and
CoDA Standing Committees" Issues
Mediation Committee’s description as
indicated in the attached document. See
attachment with changes.
Intent To delete redundancies in FSM and provide
improved editing (some of the deleted wording is already under
"Conflicts" in Section 9’s Board
Liaison section). Some phrases under "Conflicts within a Committee"
repeats under
"Liaisons Conflicts" (redundancy)
and had to be removed in current IMC description. To also provide updates to
FSM (this motion is tied in with Outreach’s
Motion #3. CSC 2010). To provide improved locators to readers on
additional material on "conflict
resolution" material in the FSM.
Remarks The wording had to be re-edited to make
clearer sense to the reader, and IMC needed to update the FSM given the
added updates to “conflicts.”
MOTION 10051 7/14/2010 Vote Committee Literature Name Janet
Subject Literature Report
Item: Introduction of members
No report given other than presentation of
new literature piece for endorsement
Intent
Remarks
CoDA Service Conference Items Page 12
MOTION 10052 7/14/2010 Vote 2/3 VOTE Committee Literature Name Janet
Subject Motion #1
Item: To have CSC 2010 vote to accept the proposed
changes to the Patterns and Characteristics of Codependence.
Intent To add a section on avoidance and to
update the other sections.
Remarks While working as directed by CSC on AZ’s
VEI of CSC 2007, CLC found there were more layers of the “onion”
that codependents in recovery could identify
with and begin to peel.
If endorsed, CLC will work on having the
new Patterns and Characteristics of Codependence put online, in Co-
NNections, and in New Meeting Starter
Packets.
30, 4, 6
FYI 10053 7/14/2010 Vote Committee Outreach Name Linda
Subject Outreach Report
Item: Continued from Part 1presentation earlier
today
Each member spoke of their experience,
strength and hope for about a minute
Accomplishments last year
goals for this year
Budget
Intent
Remarks
MOTION 10054 7/14/2010 Vote MAJORITY Committee Outreach Name Lisa
Subject Motion #4
Item: For the following bullet to be added under
Section 09 CoDA Service Structure,
- Service Responsibility: Each committee decides by its own Group
Conscience (GC) how to best complete its
service work, based on its goals presented
to and approved by CSC.
Intent This motion is aligned with CSC 2008 TX
VEI 09-03, which highlights recent patterns of overstepping committee
boundaries. CoDA Service Concept Four: All
those who volunteer to do service work for CoDA by serving on
committees, boards, or corporations, are
trusted servants, not authority figures. Tradition Two: For our group
purpose there is but one ultimate
authority: a loving Higher Power as expressed to our group conscience. Our
leaders
are but trusted servants; they do not
govern.
Remarks The bullet would be added to the FSM in
this section:
Service Responsibility
• Each
member honors each entity, individual, and group in the process of service
work. To insure effective
implementation, we entrust each servant
with the right of decision.
• Service
responsibilities are guided by the Steps and Traditions and determined by CoDA
bylaws and CoDA
Service Conference decisions.
• Our
trusted servants use the group conscience process to implement their duties.
• Because
the CSC entrusts our servants with responsibilities, they are supported
financially and morally…this is
the essence of right of decision.
• Ideally,
CoDA recovery is built on the principle of mutual trust. We trust Higher Power,
we trust CoDA, we trust
ourselves, and we trust one another.
13, 10, 17
CoDA Service Conference Items Page 13
MOTION 10055 7/14/2010 Vote 2/3 VOTE Committee Outreach Name Lisa
Subject Motion #1
Item: To add the following bullet to the FSM Section
09 CoDA Service Structure, Service Responsibility:
Crafted:
"Committees may spend their allocated budget on goals that were
approved as part of that committee's
budget at CSC."
Original:
"Committees may spend their allocated budget on goals that were
approved as part of the CoDA budget at
CSC."
Intent For the past two years, there has been
much confusion and discussion regarding how committees are allowed to
spend their budget and where/when they can
hold their face-to-face meeting(s). We
would like to clarify this issue in
the FSM to avoid confusion in the future.
Remarks This motion upholds the goals that CSC has
set for our Fellowship. It encourages participation at Conference and
strengthens our relationships with
ourselves and others by allowing us to network with others during Conference.
Committee members are expected to be
present at Conference to present their reports and perform committee work,
as
stated in 2009 FSM Section 13 entitled CoDA Service Conference (CSC)
Guidelines/Procedures, page 67.
30, 4, 7
FYI 10056 7/14/2010 Vote UNANIMOUS Committee Facilitator Name David
Subject IMC Elections
Item: Some discussion about qualifications: Must be a delegate or alt delegate. An odd number is recommended.
Nominations:
Natasha K., AZ
Curtis F, MO
Motion to close nominations,
Motion to reopen due to 3-AZ people being
nominated and the FSM only allows for 2 members from a single
voting entity to be on the IMC
Ayes allowing reopening of nominations
Lisa B., NV nominated
Shari A., AZ voluntarily removed herself
so as to have only 2 from AZ on the slate.
Motion to close nominations.
Motion to elect the slate by
acclamation: Salle, Barbara Ayes
Intent
Remarks
FYI 10057 7/14/2010 Vote Committee Facilitator Name David
Subject Announcements
Item: Committee meetings later today
CoRe will be selling literature this
evening.
Back to 3rd floor tomorrow.
Intent
Remarks
CoDA Service Conference Items Page 14
FYI 10058 7/14/2010 Vote Committee Facilitator Name David
Subject Dismiss for the day
Item:
Intent
Remarks
FYI 10059 7/15/2010 Vote Committee Facilitator Name Chris H.
Subject Opening
Item: Welcome
Reading 12 Steps
Reading 12 Traditions
Reading Service Concepts
Recited Serenity Prayer
Intent
Remarks
FYI 10060 7/15/2010 Vote Committee Facilitator Name David
Subject Quorum Count
Item:
Intent
Remarks 20 Plus
Quorum met
MOTION 10061 7/15/2010 Vote UNANIMOUS Committee Person Name Kathy, Scott
Subject Accept Motions 10001 to 10058
Item: to accept Motions 1 thru 58
Intent
Remarks Ayes
FYI 10062 7/15/2010 Vote Committee H&I Name Sandra
Subject H&I Report
Item: Purpose
New chair replacing long-time outgoing
chair
Introductions
Goals
New roles
Intent
Remarks
FYI 10063 7/15/2010 Vote Committee SSC Name Eric
Subject SSC Report
Item: Introduce members
will continue to work the following items
MO-06-14, motion 06080 Actually this is VEI MO-06-03
Motion 05102
Continue to streamline the FSM & MSP
Intent
Remarks
CoDA Service Conference Items Page 15
MOTION 10064 7/15/2010 Vote UNANIMOUS Committee SSC Name Eric
Subject Motion #1
Item: We ask the CSC to accept in whole our
revised Fellowship Service Manual (FSM) and Meeting Starter Packet
(MSP)
that has been available for review on our CoDA website since February
2010. Attached is a detailed list of
the changes made.
Intent To keep our FSM and MSP updated in
congruence with motions that have been passed at previous CoDA Service
Conferences (CSC). Format changes and cross referencing the FSM
and MSP were included so that our manuals
could be more consistent and more accessible
to the members of our Fellowship.
Remarks See attached chart for “Detailed 2009
FSM-MSP changes”
Ayes
CoDA Service Conference Items Page 16
MOTION 10065 7/15/2010 Vote 2/3 VOTE Committee SSC Name Eric
Subject Motion #2
Item: Please add this following question to our
FAQ/CAQ section.
Crafted:
"I'm a therapist and I would like to
start/facilitate a CoDA meeting."
Answer:
We ask that therapists only start meetings or participate in meetings as
an individual recovering
codependent. CoDA is forever nonprofessional and does not
affiliate with any outside facility or outside enterprise.
Tradition Two: For our group purpose there is but one ultimate
authority -- a loving higher power as expressed to
our group conscience. Our leaders are but
trusted servants; they do not govern- reminds us that no one individual
holds authority over CoDA meetings. Tradition Eight Co-Dependents Anonymous should remain forever
nonprofessional, but our service centers
may employ special workers. Therapists
and other professionals are asked
not to dominate, attempt to facilitate
meetings with professional authority, or use their position for personal gain.
Many vulnerable codependents come to CoDA
meetings seeking advice and/or therapy. Having professionals lead
meetings in an authoritative manner leads
these CoDA members to believe that this is how CoDA works. Having
professionals lead meetings in an
authoritative manner leads these CoDA members to believe that this is how CoDA
works.
There is an example present in our CSC Approved Literature:
"Building CoDA Community: Healthy
Meetings Matter"
Page 17 states (bold added for emphasis):
In CoDA, no one is paid to share
experience, strength, and hope, whether at meetings, as sponsors, or in any
other
Twelve Step related activity. Professionals attending CoDA meetings do so
as members only, and do not use the
Fellowship to further their business
interests.
Original:
"I'm a therapist and I would like to
start/facilitate a meeting."
Answer:
We ask that therapists only start meetings or participate in meetings as
an individual recovering
codependent. CoDA is forever nonprofessional and does not
affiliate with any outside facility or outside enterprise.
Tradition Two: For our group purpose there is but one
ultimate authority -- a loving higher power as expressed to
our group conscience. Our leaders are but
trusted servants; they do not govern- reminds us that no one individual
holds authority over CoDA meetings. Therapists and other professionals are asked
to not dominate, attempt to
facilitate meetings with professional authority,
or use their position for personal gain."
Intent To encourage professionals to participate
in CoDA for their own personal recovery.
To honor our Tradition Eight:
Co-Dependents Anonymous should remain
forever nonprofessional, but our service centers may employ special
workers.
Remarks Many vulnerable codependents come to CoDA
meetings seeking advice and/or therapy. Having professionals lead
meetings in an authoritative manner leads
these CoDA members to believe that this is how CoDA works.
Outreach has received many complaints
around this issue via email. Outreach submitted this motion in 2008 and
it was tabled to SSC to work on the
wording. There is already an example
present in our CSC approved
literature:
"Building CoDA Community: Healthy
Meetings Matter"
Page 17 states (bold added for emphasis):
Tradition Eight Co-Dependents Anonymous should remain forever
nonprofessional, but our service centers may
employ special workers.
In CoDA, no one is paid to share experience,
strength, and hope, whether at meetings, as sponsors, or in any
other Twelve Step related activity. Professionals attending CoDA meetings do so
as members only, and do not
use the Fellowship to further their
business interests. Our service centers may hire member or non-member
employees for business needs. We may reimburse service-related expenses,
when financially possible, to those
who serve the Fellowship.
37, 0, 1
CoDA Service Conference Items Page 17
MOTION 10066 7/15/2010 Vote 2/3 VOTE Committee SSC Name Judi
Subject Motion #3
Item: To amend the document "About the
Meeting's Phone List"
Intent to shorten the wording
Remarks PROPOSED TEXT:
This meeting makes use of a phone list
which can be used as a valuable tool in recovery. Please keep in mind the
following:
People whose name appears on this list
have agreed to listen to other members in need. By being on this list, we
make a statement about our own recovery,
our willingness to share, and to offer support and information to those
in need.
Sometimes, it is important for the caller
and the person receiving the call to recognize that the timing is not good.
It
may be necessary to postpone or limit the conversation. Members may take a
message and call back later, or
say: " I am not able to talk right
now. Please try another person."
By respecting the private life of members, the
caller and receiver practice healthy
boundaries.
EXISTING TEXT:
This meeting makes use of a voluntary
phone list which can be used as a valuable tool in recovery. We urge you
to make use of it, and to keep in mind the
following:
Each person whose name appears on this
list has agreed to be available by phone to listen to others in need. By
placing our names on this list, we make a
statement about our own recovery, our willingness to share with others,
and
our willingness to offer support and information to those in need.
Sometimes when we get a phone call, we are
unable to focus our full attention on it, or do not feel like talking
with others that day. At these times, it
is important for the caller and the person receiving the call to recognize
that it may be necessary to postpone or
limit the conversation. Members reserve the right to take a message and
call back later, or even to say “I am not
able to talk right now. Please try another person." By respecting the
private life of the members, both the
caller and the receiver learn to practice healthy boundaries.
30, 0, 5
MOTION 10067 7/15/2010 Vote DEFEATED Committee Person Name Tracey, no second
Subject Amendment to 10066
Item: To add sentence: This allows us to practice healthily speaking,
listening, and time boundaries.
Intent
Remarks
FYI 10068 7/15/2010 Vote Committee Facilitator Name David
Subject Break
Item:
Intent
Remarks
FYI 10069 7/15/2010 Vote Committee Facilitator Name David
Subject Announcements
Item: CoRe announces that a new order form is
available to indicate the literature that is still available for sale at the
conference
Intent
Remarks
FYI 10070 7/15/2010 Vote Committee Facilitator Name David
Subject Quorum count
Item:
Intent
Remarks 19 plus
Quorum met.
CoDA Service Conference Items Page 18
FYI 10071 7/15/2010 Vote UNANIMOUS Committee Finance Name Judi
Subject Motion #1
Item: To update the Finance Committee’s description
in the Fellowship Service Manual, with text shown under remarks.
Intent To keep the FSM current
Remarks The CoDA Finance Committee works with the
CoDA Treasurer and Board to provide financial oversight,
analysis, tracking, and advice to the
Fellowship of CoDA with respect to cash flow, prudent budgeting, financial
stability, and monetary resources of the
CoDA Fellowship.
Finance Committee Responsibilities:
• Report
the Profit & Loss statement in Quarterly Service Reports. (P & L is for
management purposes only)
• Calculate
and report our prudent reserve to the Fellowship at the Service Conference. We
may report it at other
times of year if needed.
• Review
proposed budgets submitted by standing committees, boards & Fellowship Services. We compile these
into one budget before or at the CoDA
Service Conference, for the purpose of integrating them into CoDA’s
overall budget. The committee may consider whether or not
CoDA’s income supports the budget requests. The
Finance Comm. presents the budget for
approval at the annual Service Conference.
• Provide
input to the CSC related to the financial implications of proposals under
discussion. We may suggest
options, as prudence requires.
• Apprise
the CoDA Board and Fellowship of changing financial circumstances, which might
require budgetary
adjustments between Service Conferences.
• Review
expense reports submitted for committees & board member.
•
Review CoDA's investments for adherence to Conference approved policy.
• Interacts
with bookkeeper and reviews books for accuracy.
Ayes,
FYI 10072 7/15/2010 Vote Committee Finance Name Judi
Subject Additional financial Report
Item: Steve will be coming off board and will
join Finance Committee
Evie has also joined.
Della will continue her service
Curtis will rejoin
Will select a new chair later today
Intent
Remarks
MOTION 10073 7/15/2010 Vote 2/3 VOTE Committee Finance Name Judi
Subject Motion #2
Item: We move that the meals per diem for
trusted servants attending CoDA committee or board meetings, be raised from
a
$30 maximum to $35 maximum reimbursement.
Intent
Remarks The per diem is for reimbursement of money
expended, up to a maximum. We ask that when trusted servants
spend less than the per diem that they
only ask for the money spent.
Will start Jul 1.
35, 1, 0
CoDA Service Conference Items Page 19
MOTION 10074 7/15/2010 Vote UNANIMOUS Committee Finance Name Judi
Subject Motion #3
Item: Crafted:
Expense reports for reimbursement shall be
submitted within 60 days after end of event. If not submitted within 60
days, expense reports are considered
delinquent.
Should the finance committee, CoDA board
or bookkeeper become aware of a delinquent report, they shall contact
the chair and member with a reminder.
CoDA will not reimburse expenses if
submitted more than one year from after the end of the event.
Original:
Expense reports for reimbursement shall be
submitted within 45 days of incurring the expense. If not submitted
within 45 days, expense reports are
considered delinquent.
Should the finance committee, CoDA board
or bookkeeper become aware of a delinquent report, they shall contact
the chair and member with a reminder.
CoDA will not reimburse expenses if
submitted more than one year from incurring expense.
Intent To encourage timely submission of expense
reports.
To have the ability to record expenses in
a timely manner, so more accurate financial reports can be provided to the
Fellowship.
Remarks 37,0,0
MOTION 10075 7/15/2010 Vote 2/3 VOTE Committee Finance Name Judi
Subject Motion #4
Item: Update the workflow for expense
reimbursements. Text is in amended attachment (changes indicated with yellow
highlight)
Intent To speed up the process for reimbursement
Remarks New flow reduces some of the workload of
the committee chairs
33, 0, 3
MOTION 10076 7/15/2010 Vote Committee Finance Name Judi
Subject Finance Report
Item: Went over goals
Intent
Remarks
CoDA Service Conference Items Page 20
MOTION 10077 7/15/2010 Vote Committee Events Name Chris
Subject Motion #1
Item: Change in By Law Article V - Meetings of
Members
Eliminate the portion of sentence 1 in
Section 2 that states "and not more
than seventy-five (75) days in advance."
Revised section 2 below.
Section 2, Notice of CoDA Service Conference
or Special Meeting
The Secretary of the Board of Trustees or
a designated officer shall notify the Fellowship within a time span of not
less than forty-five (45) days of the
Conference and provide appropriate information and registration details.
Current section 1 and 2
Article V - Meetings of Members
Section 1, CoDA Service Conference
The authority of the Board comes from the
Fellowship as expressed by group conscience of the selected/elected
Delegates to the CoDA Service Conference
held once each year. The date and place of the Conference are customarily
set
by the preceding Conference.
Section 2, Notice of CoDA Service
Conference or Special Meeting
The Secretary of the Board of Trustees or
a designated officer shall notify the Fellowship within a time span of not
less than forty-five (45) days and not
more than seventy-five (75) days in advance of the Conference and provide
appropriate information and registration
details.
Intent
Remarks In the future CSC/Convention will be
planned up to two years in advance.
(therefore the Secretary/Board/CoDA
is able to ANNOUNCE CSC and Events wants
to empower Sec/Board/CoDA to do so).
38, 0 0
CoDA Service Conference Items Page 21
MOTION 10078 7/15/2010 Vote 2/3 VOTE Committee Events Name Chris
Subject Motion #2
Item: Crafted:
All standing CoDA Committees submit their
Committee reports, motions, goals and budgets to the Events
Committee no later than 60 days before the
start of the CoDA Service Conference.
Original as amended by committee:
All standing CoDA Committees submit their
Committee reports, motions, goals and budgets to the Events
Committee as early as possible, so that it
can be added to the delegate packet for review by the fellowship.
(Delegate packets are required to be
posted 45 days before conference.)
Intent (Delegate packets are required to be
posted 45 days before conference.)
- To
allow the general fellowship to have access to reports so that they can get a group conscience from their
communities before CSC on motions
presented.
- To expedite the CSC and use floor
time for reports and not crafting motions.
- To
allow time for questions to be posed via email from the board or other
committees regarding questions about
their motions.
Remarks From Current FSM (New 2009)
Each committee reports to the CSC their
progress on the previous year’s CoDA Service
Conference motions and assigned Fellowship
issues. In addition, before leaving Conference, each committee
provides the CoDA Board with a one-page
list of committee goals for the coming year. This list is distributed
along with the printed Conference motions
and is made available before the next Conference.
Because CSC and Committee report time is
limited, it is recommended that Committee work
(reviewing issues, gathering information,
brainstorming, forming recommendations) not be
conducted on the CSC floor. New issues
should be referred to a Committee before that
Committee's report whenever possible. If
CSC participants have comments about Committee
handouts received in the Delegate packet
before CSC, they may send those comments to the
Committee any time before that Committee’s
report.
If a new issue arises during a Committee
report, it is recommended that the issue be sent back to Committee for
discussion. The Committee may then present
a report on that issue during the “new business” section of the CSC
agenda. New issues may be discussed during a
Committee report if the group conscience vote of the CSC chooses
to
discuss the issue. If a committee motion is tabled, it falls into the
“unfinished business” or “old business”
section of the CSC agenda. After a
Committee gives its report and questions have been addressed, the Facilitator
can ask if the CSC accepts the report. If
the CSC accepts the report, that means it approves the Committee’s plans
for
the coming year and supports funding those plans.
APPROVAL OF THE ACTUAL CoDA BUDGET,
INCLUDING ALL COMMITTEE BUGETS, ONLY
OCCURS DURING THE FINANCE COMMITTEE
REPORT. If members of the CSC choose not to accept the
report in its entirety, motions may be
needed on each of the committee’s plans individually.
36, 2, 1
FYI 10079 7/15/2010 Vote Committee Events Name Chris
Subject Events Report
Item: Presented budget.
2011 International Convention will be in
Awarded 4 grants to attend CSC (all
non-USA participants)
Would like to thank SoCAL for all of their
assistance!!
Intent
Remarks
CoDA Service Conference Items Page 22
FYI 10080 7/15/2010 Vote Committee Name David
Subject Announcements
Item: Copies are being laid out. Please come by and pick them up.
Intent
Remarks
FYI 10081 7/15/2010 Vote Committee Facilitator Name David
Subject Break for Lunch
Item:
Intent
Remarks
FYI 10082 7/15/2010 Vote Committee Facilitator Name David
Subject Quorum count
Item:
Intent
Remarks 19 plus
Quorum present
FYI 10083 7/15/2010 Vote Committee Events Name Chris
Subject Interview of CoDA Board applicants
Item: Each applicant spoke of their desire to
serve the fellowship and their qualifications for service:
Trustee:
1.
Geraldine H. (
Alt Trustee:
1.
Delia A. (
2. Jutta E. (Germany)
3. Mercedes M. (Mexico)
4. Dagmar M. (UK)
Intent
Remarks
FYI 10084 7/15/2010 Vote Committee Facilitator Name David
Subject Interview of CoRe Board Applicants
Item: Each applicant spoke of their desire to
serve the fellowship and their qualifications for service:
Loretta D (WA) (ratified)
Thom F (SoCAL)
Francis C (
Intent
Remarks
MOTION 10085 7/15/2010 Vote Committee Facilitator Name David
Subject Extension of Time
Item: Extend time for 10 minutes without
questions.
Intent
Remarks
FYI 10086 7/15/2010 Vote Committee Facilitator Name David
Subject Break
Item: 5 minutes firm
Intent
Remarks
CoDA Service Conference Items Page 23
FYI 10087 7/15/2010 Vote Committee Finance Name Judi
Subject Approval of Budget
Item: Items are as follows:
Board:
$19,960
Fellowship Services: $11,000
General expenses: $23,556
Co-NNections: $923.58
Events:
$19,820
H&I:
$1,483
Finance:
$3,208
IMC:
$5,555
Literature: $10,089
Outreach:
$3,850
SSC:
$5,250
TMC:
$8,625
Comm:
$2,925
total:
$116,244.28
Website:
$6,000
Grand total: $122,244.28
Our prudent reserve is $260,878
Current Assets (as of Jun 10): $388,000
Intent
Remarks
MOTION 10088 7/15/2010 Vote 2/3 VOTE Committee Finance Name
Subject Approve budget
Item: Approve 2010 Budget with Outreach's budget
increased from $3,850 to $5,000
Intent
Remarks 36, 0, 0
FYI 10089 7/15/2010 Vote Committee Elections/Events Name Chris
Committee
Subject Interview of CoRe Board prospective
members
Item: Questions were not allowed in previous
time. Now questions from delegates will
be entertained.
Loretta D (WA) (ratified)
Thom F (SoCAL)
Francis C (
Intent
Remarks
CoDA Service Conference Items Page 24
FYI 10090 7/15/2010 Vote Committee Elections/Events Name Chris
Committee
Subject Elections OF CoRe board
Item: CoRe:
(2 board and one alt)
Loretta D (WA) (ratified) - Yes
Thom F (SoCAL) - Yes
Francis C (
Intent
Remarks
FYI 10091 7/15/2010 Vote UNANIMOUS Committee Events/Elections Name Chris
committee
Subject Election of CoDA board
Item: Move to accept the slate by acclamation.
CoDA
Trustee:
1.
Geraldine H. (
2.
Jutta E. (
Alt Trustee:
1.
Delia A. (
2. Mercedes M. (Mexico)
3. Dagmar M. (UK)
Intent
Remarks Ayes
FYI 10092 7/15/2010 Vote Committee Facilitator Name David
Subject Approve Motions
Item: Motions reviewed.
Intent
Remarks
MOTION 10093 7/15/2010 Vote 2/3 VOTE Committee Person Name Lou, Flo
Subject Approve Motions
Item: Approve motions as amended
Intent
Remarks Ayes, 0, 1
FYI 10094 7/15/2010 Vote Committee Facilitator Name David
Subject Announcements
Item: Bus will leave at 5:30. Be ready and downstairs by 5:15
Intent
Remarks
FYI 10095 7/15/2010 Vote Committee Facilitator Name David
Subject dismiss for day
Item:
Intent
Remarks
CoDA Service Conference Items Page 25
FYI 10096 7/16/2010 Vote Committee Facilitator Name David
Subject Opening
Item: Welcome
David opened meeting with all reciting the
Serenity prayer
Reading 12 Steps
Reading 12 Traditions
Reading Service concepts
Intent
Remarks
FYI 10097 7/16/2010 Vote Committee Events Name Chris
Subject Announcements
Item: Lunch at noon in
Changed to
Intent
Remarks
FYI 10098 7/16/2010 Vote Committee Facilitator Name David
Subject Quorum Count
Item:
Intent
Remarks 32
Quorum Met
MOTION 10099 7/16/2010 Vote TABLED Committee Old Business Name JudiAnn
Subject Board motion
Item: to accept board motions as placed in the
delegate package.
Intent
Remarks Next motion directed no action on this
motion
MOTION 10100 7/16/2010 Vote 2/3 VOTE Committee Person Name Tracey, Judi
Subject Motion not to take action
Item: Take no action on Board motions for 2009
and 2010 at this CSC. Board to present
paper copy of motions for years
2009, 2010, 2011 at CSC 2011. A PDF file will be available on CoDA website
60 days before 2011 CSC.
Intent
Remarks Ayes, 0, 1
CoDA Service Conference Items Page 26
MOTION 10101 7/16/2010 Vote 2/3 VOTE Committee Old Business Name JudiAnn
Subject Board
Item: Duties of committees, the Board and
contractors are maintained in writing in an "operations manual". This
"manual" states the process for handling each task and
is available to committee members, Trustees, Fellowship
Service Workers and Contractors on an
as-needed basis. It is available on the
CoDA Website with password
protection.
The Board will provide committees a
template. The Board Liaison will serve
as the facilitator to support the
committees
The Operations Manual will be updated every three years. A draft of each committee's manual will be
submitted as part of their committee
report at 2011 CSC
Intent To clarify the wording of Motion NSC03046
which passed by majority vote in 2003 but was never implemented.
To provide written instructions conveying
our knowledge and history so that our institutional memory is retained
and passed to future volunteers and to
more readily identify unassigned tasks that are necessary to the fulfillment of
CoDA’s objectives.
Committee Finance Committee Name Subject To create a "Trusted Servant
Guidebook"
Discussion
To create a "Trusted Servant
Guidebook" (TSG) for Delegates, Committee Chairs and Trustees serving at
the CoDA,
Inc. Level. The TSG to be available on the
CoDA Website with password protection. TSG to be divided into two
sections. Section One: would contain Items
concerning CoDA, Inc. business practices (such as Expense Guidelines)
or legally mandated requirements. Section
Two: would contain any information the
Committee and Trustees wanted to record
about committee rules, Recurring calendar items, To Do Lists. Trustees
and Committee Chairs would be authorized
to change this material. Intent To provide a single reference document
containing: administrative guidelines,
role definition/organization flow, accountability standards, communication
expectations, report deadlines,
administrative policy and procedures. To communicate the will of the Conference
to
our trusted servants. To consolidate our
corporate
Special Remarks CoDA, Inc. Does not have a document available
that consolidates and retains this information in
one readily available location
Yea - 19
Nay - 2 Abstain - 3
Remarks 26, 4, 5
MOTION 10102 7/16/2010 Vote 2/3 VOTE Committee Old business Name Natasha
Subject IMC Motion #1 revisited
Item: To update FSM Section 2 (pg. 14)
"Disagreement, Mediation, and Resolution" in our Group Conscience
Process,
as indicated on the attached document.
Intent To improve our dispute process by
providing a more definitive process which continues to provide a fair and
objective conflict resolution
methodology. This process also will
protect the trusted servant as well as CoDA’s
resources as a whole. Upholding
Traditions 1, 3, 5, and 12.
Remarks IMC is elected each year at CSC for the
sole purpose of mediating disputes and provides an impartial perspective
on conflicts. IMC needs to continuously review its
processes to ensure it is update and relevant
for the common welfare of our CoDA
Fellowship.
29, 1, 4
CoDA Service Conference Items Page 27
MOTION 10103 7/16/2010 Vote 2/3 VOTE Committee Old Business Name Natasha
Subject IMC Motion #2 Revisited
Item: To update Section 10 in FSM’s "Board Overseen
Service Functions and CoDA Standing Committees" Issues
Mediation Committee’s description as
indicated in the attached document. See
attachment with changes.
Intent To delete redundancies in FSM and provide
improved editing (some of the deleted wording is already under
"Conflicts" in Section 9’s Board
Liaison section). Some phrases under
"Conflicts within a Committee" repeats
under "Liaisons Conflicts"
(redundancy) and had to be removed in current IMC description. To also provide updates
to
FSM (this motion is tied in with Outreach’s Motion #3. CSC 2010). To provide
improved locators to readers on
additional material on "conflict
resolution" material in the FSM.
Remarks The wording had to be re-edited to make
clearer sense to the reader, and IMC needed to update the FSM given the
added updates to “conflicts.”
Ayes, 0, 4
MOTION 10104 7/16/2010 Vote UNANIMOUS Committee Old Business Name Judi
Subject Amendment to CoDA budget
Item: Move to accept revised CoDA budget. Total revised budget $127, 711.28.
Original budget:
Board:
$19,960
Fellowship Services: $11,000
General expenses: $23,556
Co-NNections: $923.58
Events:
$19,820
H&I:
$1,483
Finance:
$3,208
IMC:
$5,555
Literature: $10,089
Outreach:
$3,850
SSC:
$5,250
TMC:
$8,625
Comm:
$2,925
total:
$116,244.28
Website:
$6,000
Grand total: $122,244.28
Intent
Remarks Ayes, 0 0
CoDA Service Conference Items Page 28
MOTION 10105 7/16/2010 Vote 2/3 VOTE Committee Old Business Name Evie
Subject Comm Motion #1 revisited
Item: Definitions:
• Foundational
items involve those things that define what the CoDA program is, including but
not limited to the
Welcome (long and short version), Preamble,
Twelve Steps, Twelve Traditions, Patterns & Characteristics of
CoDependents and Recovery, Twelve Promises
and Twelve Service Concepts (does not include by-laws)
• Operational
items involve those things that keep the “business” of CoDA World Fellowship
functioning.
Motion: To
ensure that VE’s have an opportunity to review VE Issues, Motions and By-Law
Changes prior to CSC:
• Items
must be submitted to events committee and web-coordinator by cutoff date
o 60
days for VE Issues, Motions (must also be sent to Board)
o 75
days for By-Law changes (must also be submitted to Board Secretary)
• Items
submitted must clearly indicate whether they are a Voting Entity Issue, Motion,
or By-Law Change
• All
items submitted must be included as Conference documents in the Delegate
Package in one of the following
categories:
o Foundational
items submitted on time
o Foundational
items not submitted on time
o Operational
items
• The
delegate package must be available on the website and notification of
availability (via email blast) distributed
no later than 50 days prior to the start
of the CSC. If paper copies are required
for people without internet
availability, they must be mailed no later
than 50 days prior to the start of conference.
• Emails
to be sent to registered delegates, previous delegates and
community/VE/orphan meeting contacts, as
well
as to all emails currently receiving email
blasts, notifying of postings as they occur
• Voting
at conference will follow these rules:
o Foundational
items submitted on time and all operational items may be voted on at the
current CSC following
the normal rules
Crafted:
o Foundational items submitted after
cutoff date may still be brought to the floor by CSC vote; otherwise, vote is
postponed until following year.
Original:
o Foundational
items submitted after cutoff date may still be brought to the floor for a vote,
in which case, it will
require a 2/3 in order to pass; otherwise,
vote is postponed until following year.
Intent Our hope is that, over time, our
procedures can be modified to allow real fellowship input into decisions in a
timely
and effective manner that ensures that thoughtful
decisions are made, without slowing the process unnecessarily when
matters require quick decision
making. This motion expands upon a VE
issue submitted by
as well as the Communications Task Force’s
(our predecessor) effort to address this issue last year.
Remarks The CoDA service structure is comprised of
members from the Fellowship who have stepped forth from their local
organizations to serve and participate in the
process of translating the will of the greater CoDA Fellowship into
action at the CoDA Fellowship level. A
CoDA Service Conference (CSC) is held each year in order to transact the
business of CoDA by group conscience. (from
Section 9 of the CoDA Fellowship Service Manual.)
Although it is the intent of the CSC to
implement the group conscience of the fellowship as a whole, current
procedures are not set up to allow
fellowship input into decisions; most decisions are made by the voting
members of the CSC without having a chance
to solicit input from the members that they represent.
Please see the attached chart for the
specifics about what types of items are dealt with at CSC.
28, 4, 5
CoDA Service Conference Items Page 29
MOTION 10106 7/16/2010 Vote 2/3 VOTE Committee Old Business Name Curtis, Kathy
Subject Amendment to Comm Motion
Item: Change wording in last sentence:
o Foundational items submitted after
cutoff date may still be brought to the floor by CSC vote; otherwise, vote is
postponed until following year.
Intent
Remarks 25, 2, 10
FYI 10107 7/16/2010 Vote Committee Board Name JudiAnn
Subject Announcements
Item: TMC doing a lot of work.
Delia, board alternate, has been voting
for Dianne , trustee, who could not attend.
Mentioned Japanese document presented to CoDA. Working with CoDA
Signing of Publishing & Distribution
agreement with DAA
Intent
Remarks
MOTION 10108 7/16/2010 Vote DEFEATED Committee Person Name Tracey, Barbara
Subject Extend time 45 minutes
Item: Extend time by 45 minutes
Intent
Remarks 14, 15,
FYI 10109 7/16/2010 Vote Committee Facilitator Name David
Subject Quorum count
Item:
Intent
Remarks 20 plus
Quorum met
FYI 10110 7/16/2010 Vote Committee Facilitator Name Chris
Subject Announcements
Item: Lunch is at
Marina "East" &
"West" Available for CoDA meeting
Spanish marathon meeting in Playavista
room
Convention starts tonight. Registration outside next door.
Intent
Remarks
MOTION 10111 7/16/2010 Vote UNANIMOUS Committee Facilitator Name JudiAnn, Lou
Subject Accept last of motions
Item:
Intent
Remarks Ayes, ,
CoDA Service Conference Items Page 30
MOTION 10112 7/16/2010 Vote UNANIMOUS Committee Facilitator Name Salle, Lou
Subject Accept all motions
Item: Accept amended motions as the official
record of the 2010 CSC
Intent
Remarks Ayes,
,
MOTION 10113 7/16/2010 Vote Committee Facilitator Name Charles, Salle
Subject Adjourn
Item: To adjourn the 2010 CSC.
Intent
Remarks David stated that this was his last time
as facilitator. He received a standing
ovation for all of his hard work.
Several people stated their appreciation
for David and his assistance over the years.
Ayes, , ,